Is it stressful to plan an outdoor wedding without a wedding planner or coordinator?

For the vast majority of people, it’s going to be difficult to plan a wedding without any help – unless you have experience in events management or really know what you’re doing!

At Beverley Racecourse, we help to manage our venues no matter the celebration. So you can rest assured knowing that our team of wedding planners and coordinators will be here to support you each step of the way.

What to consider when planning a wedding outdoors.

When getting married at a typical wedding venue, there are plenty of things that you don’t have to worry about while planning, such as: 

  • separate vendors to supply food
  • tables, chairs and seating
  • cutlery and dinnerware
  • Microphones
  • Lavatories and bathroom facilities

Alternatively, when you decide to plan an outdoor wedding, there are a lot of aspects to consider when planning. Especially when planning how to fill the space you’re using with essential items that you will likely have to purchase yourself. 

Fortunately, we’ve got you covered when it comes to outdoor wedding planning, as Beverley Racecourse’s venue is able to help manage all of the above!

Should you have an outdoor wedding venue?

Many brides and fiancés know whether they want an indoor or outdoor wedding and those that do are usually prepared to take on the challenge from the start. These are often couples that love to be outside and are most comfortable when outside in nature, making it easy to decide on whether the venue’s going to be outside. 

For those that enjoy taking part in outdoor activities, such as going hiking, biking, camping and skiing; an outdoor wedding is a perfect choice for a “once upon a time” experience.

10 tips for planning outdoor weddings solo

Are you thinking about planning a wedding yourself and want to know what the best way is to plan an outdoor wedding? If so… 

10 Tips on How to Plan the Perfect Outdoor Wedding.

Here are 10 tips for those couples brave enough to take on the challenge and plan a wedding themselves.

  1. How will COVID-19 affect your wedding?

First and foremost, it’s important to consider how COVID-19 will affect your wedding; which is because of the ever-changing lockdown restrictions and rules in the UK. As a result, this information is going to be vital for those planning a wedding in 2021.

To find out everything you need to know about weddings during the pandemic, check out the guide on the GOV.UK, by following the link.

  1. It’s time-consuming… but it’s worth the effort!

Planning any wedding is going to be time-consuming, especially without a wedding planner. Make sure you give yourself plenty of time to do your research, contact vendors and go over the details with them after.

Although the setting is outdoors… planning a wedding is certainly no picnic. There’s a lot to consider and if your venue is in a remote location you may have to manage multiple vendors to ensure your wedding covers the essentials. So, be sure to give yourself enough time!

  1. Get support from your friends and family.

It’s important to welcome the support and guidance of others whilst planning an outdoor wedding, as the more help the better! 

Venue owners and wedding planners will usually always be available throughout the process for support. Likewise, family and friends are often there to help as best as they can, which is great when trying to plan a wedding. 

  1. Enjoy the process each step of the way.

Whether it’s difficult to plan an outdoor wedding or not, enjoy every minute of it! 

If you look past the stress and complications of planning a wedding, you’ll find there is an incredibly beautiful and exciting day awaiting you – which is why there’s much pressure to make it as special as possible.

The process of planning and coordinating your wedding is a new and exciting experience, so enjoy the moment and the occasion will be even more special for you.  

  1. Embrace nature.

The best thing about an outdoor wedding is that the setting often says it all. If you’re in a stunning setting it can take a lot of pressure off decorating, which allows you to be a lot more creative with your venue’s location. 

For example, at Beverley Racecourse’s wedding venue, we have had many brides intrigued with the idea of an equestrian-themed wedding. 

We’ve seen some wonderful photography and use of the racecourse’s facilities. Many of our newlyweds have really embraced the racecourse itself, rather than just focusing on Beverley Westwood’s stunning setting and views. 

  1. Follow your heart.

It’s not hard to be swept away by expertly curated Instagram posts and an endless array of Pinterest wedding ideas, especially when they’re so useful for ideas! Nevertheless, it’s important not to be influenced by the weddings of others.

Remember to follow your heart and not get carried away by weddings you’ve seen online. Instead, aim to make your wedding your own and avoid comparing your wedding to others, this way the venue will feel more personal and intimate on your wedding day! 

  1. Don’t forget the power!

It’s incredible to have a wedding that’s set in an open space full of greenery and overflowing with natural beauty. Nevertheless, it’s important not to forget about the power!

If you’re planning on staying outside for the full duration of the wedding you’ll need some lights, which almost always need power. In fact, there’s quite a lot of things that will actually need to be connected to a power supply, which isn’t an easy thing to find outdoors.

The best option is to rent a generator to supply your wedding with power for the full night. This is more than doable and some venues even have a power supply readily available for you to use, especially if there’s a building nearby.

  1. Watch out for wildlife.

There’s no surprise that wildlife can be a problem for outdoor weddings, that’s not to say a bear is going to rock up during the ceremony, but there may be some bugs and local wildlife coming to join the party if you’re not careful! 

This isn’t often a major issue, although you may want to consider hiring an exterminator a couple of days in advance or, if you don’t want to harm the wildlife, consider choosing a wedding location that’s outdoors but slightly more enclosed.

  1. Go all out on food and refreshments.

We all know that great food and refreshments can have a huge impact on your wedding’s atmosphere. Be sure to have plenty of each for your guests, such as water, ice, drinks for the table, alcohol for older guests and enough food to go around everybody.

If you’re at a venue like Beverley Racecourse, there are sometimes catering options and drink packages that you can choose from for the event. This is great for an outdoor wedding venue as you don’t have to worry about using multiple vendors on the day.

Click here to view our wedding menus and prices to see what’s on offer!

  1. Forgot the mother in law, prepare for mother nature!

Although outdoor weddings can be an enchanting spectacle… there is a downside, that’s the possibility of rain! Unfortunately, the only one who controls the weather is mother nature and there will be times when the weather is not in your favour.

If it’s looking like there might be signs of rain, renting a tent is essential! They come in all shapes, sizes, and materials to match your décor. Likewise, if you’re having a summer wedding, you might want to consider portable air conditioning units or fans. 

If you’re having a wedding set for fall or winter be prepared for the cold and rent heaters for your outdoor venue, along with a floor mat to avoid a muddy situation!

For information on how to plan and book an outdoor wedding venue, contact us via the form on our weddings page!